---
title: "Outlook Calendar add in for Pre Registration and Express QR code Sign in"
url: "https://help.virtualfrontdesk.com/en/article/outlook-calendar-add-in-for-pre-registration-or-express-qr-code-sign-in"
language: "en"
last_updated: "2026-10-02T00:13:13.134Z"
---

# Outlook Calendar add in for Pre Registration and Express QR code Sign in

#### **Outlook Calendar add-in for pre-registration and Express QR code sign-in**  

With the **Virtual Front Desk for Outlook** add-in, hosts can pre-register their visitors directly from their Outlook calendar while they create a meeting, without signing in to the Virtual Front Desk dashboard. The Outlook add-in is available on all plans.

## **How visitors sign in**

Visitors can sign in at your station in two ways:

-   **Sign in at the station:** visitors complete the sign-in form on site, at the station.
-   **Pre-registration:** you send the visitor the sign-in form in advance. They complete it on their computer or phone, then receive a QR code or a 4-digit code by email for Express sign-in at the station.

![](https://cdn-assets.productfruits.com/ae05f6c0-1cd4-4736-bf47-8867a41fb476)

*Signing in at the station, or with a pre-registration code*

The Outlook add-in makes pre-registration even faster: you send the pre-registration from your [Outlook calendar](https://outlook.cloud.microsoft/calendar/view/week) while you create the meeting. To learn more about sign-in forms and pre-registration, read [Visitor sign in, sign out and Express QR code sign in](https://help.virtualfrontdesk.com/en/article/visitor-sign-form-and-sign-out-option).

## **Install the add-in (Microsoft 365 administrator)**

1.  In the [Microsoft 365 admin center](https://admin.cloud.microsoft/), go to **Settings > Integrated apps** and click **Get apps**.

![](https://cdn-assets.productfruits.com/cf243cfd-1024-4471-9471-8ef7f9d7b0db)

*Integrated apps in the Microsoft 365 admin center*

2.  Search for **Virtual Front Desk for Outlook** and select it.

![](https://cdn-assets.productfruits.com/a39086c5-ec9b-43ac-b8cf-ff1469030d3c)

*Searching for Virtual Front Desk for Outlook*

3.  Install the add-in, choose which users can use it, and choose the deployment method.

![](https://cdn-assets.productfruits.com/12954ae7-116b-4330-a2e0-27c07d940682)

*Assigning users and the deployment method*

The add-in now appears at the top right of the window when users create a new meeting in Outlook.

**Note:** The add-in is available in the Outlook calendar only. It is not available from the Microsoft Teams calendar.

## **Send a pre-registration from Outlook**

1.  In Outlook, create a new meeting, add your guests and complete the meeting details. If some attendees are internal and do not need to fill in a sign-in form, you can exclude them in the next steps.
2.  Click **Virtual Front Desk for Outlook** at the top right of the meeting window.

![](https://cdn-assets.productfruits.com/ebe0d35c-1fe3-43c6-873a-392c61f86df2)

*The Virtual Front Desk for Outlook add-in in a new meeting*

3.  Select the meeting **Location**, the **VFD Host** (from your Virtual Front Desk users) and the **Sign-In Form** guests should fill in.

![](https://cdn-assets.productfruits.com/7432fad7-6185-4008-a79f-47a0f152b2b5)

*Choosing the location, host and sign-in form*

4.  Click **Send Pre-Registrations**. External attendees are selected automatically. Your guests immediately receive an email with a link to complete the sign-in form.

![](https://cdn-assets.productfruits.com/a47fdd41-7879-4e75-8f27-3981a94b26e1)

*The Send Pre-Registrations button*

![](https://cdn-assets.productfruits.com/2cfccd01-18b2-4b66-a8ea-8a6edbbd9546)

*The pre-registration email received by a guest*

5.  Send your Outlook meeting invitation as usual, so the meeting is added to everyone’s calendar.

## **Follow your pre-registrations**

The add-in shows the status of each pre-registration, with the option to delete it. Click **View Dashboard** to open Virtual Front Desk, where you can create or edit sign-in forms depending on your permissions. Sign in with the Microsoft SSO option, using the same email address.

![](https://cdn-assets.productfruits.com/d0427275-6d58-4186-8735-98268a3ff397)

*The status of sent pre-registrations*

All pre-registrations are also listed under **History > Pre-registration logs** in the Virtual Front Desk dashboard.